Using the BCC and SMTP Copy Features

The great thing about IMAP is that all your email is stored centrally on the FastMail servers.  The biggest advantage is that you can see your Inbox, Sent, and other folders from any location.  This includes the web interface, your favorite email program or mobile device.   Unfortunately, some email applications don’t have great support for saving the email you send through the FastMail server.

Many newer email clients (Microsoft’s Mail, Apple Mail, Thunderbird, Outlook 2007) all support saving to a Sent Items folder.  Unfortunately, if you are using an older version of Outlook, or perhaps a mobile device) they do not support this capability.  That would mean that all your email sent from Outlook never gets saved to our server.  (This is also important if you use POP, because rarely do these programs allow saving to a server)

Fortunately, we’ve got an easy way to enable this.  It saves you email bandwidth as well (even if you are using an email client that supports saving to Sent).

How does this work?  By using a feature in the FastMail Personalities option page.

  1. Log into the FastMail web interface
  2. Go to the Options, Personalities page
  3. Select the Personality on the left that matches the email address you will be sending from.  In other words, when you setup Outlook, you specify an email address.  Be sure that address is listed here.
  4. Check the “Sent Items on SMTP” and click the Save Personality button.
  5. That’s it.  Now any email program or device that sends via the FastMail SMTP servers will save a copy of outgoing mail in your Sent Items folder.

One note, if you’ve already told the email client to save a copy to the Sent Items folder, enabling this feature would result in 2 copies appearing in the folder.  Be sure to disable this setting in your email client if you intend to take advantage of this feature.

You can also define easy ways to automatically BCC a group of addresses.  Personalities make this very simple to accomplish.

To learn more, I recommend this article

 

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iPhone – How to create multiple From Personalities

FastMail has a great feature called personalities.  This is especially useful if your FastMail account is receiving email for multiple domains.   Unfortunately, Apple’s iPhone and iPodTouch don’t make this capability easy to take advantage of.

Fortunately, this is easy to fix.  The latest iPhone firmware (version 3.x) makes this even simpler due to the inclusion of the copy and paste capabilities.

Apple’s Mail.app program on the Mac has always supported this feature. In Mail.App, you simply separate all of your email addresses with a comma and they act similarly to multiple personalities.
The problem with the iPhone/iPod Touch? The keyboard is modified so that you cannot enter a comma in the email address field. Very frustrating. There are two solutions…

  1. Create your account in Apple’s Mail.App on your Mac with the comma separating the personality email addresses. Then resync your iPhone and choose to migrate the email account information.
  2. The second (and easier solution) is to take advantage of the cut/copy/paste capability in the iPhone 3.x firmware to paste into your settings.

To fix the iPhone directly.

  1. Open Notes, create a new note. Type in your other personality’s email address (without quotes)… ” , me@otherdomain.com “. NOTE the comma, this is the most important part.
  2. Use the tap commands to select all and copy this information to the clipboard
  3. Open up the Settings/Mail, Contacts, Calendar application.
  4. In the IMAP Account Information Field, tap at the end of the Address field and Paste the additional email address. After you’ve done this, your Address field will look something like this: myaddress1@domaina.com, me@otherdomain.com
  5. You have to use this trick to get a comma into that field

When you compose a new email on the iPhone, just click on the “From field” and choose the appropriate address.

 

To learn more how to configure the iPhone to work with FastMail, read this article.

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